how to politely correct someone about your name via email

The Sympathetic No matter how awkward it makes you feel, wanting your name to be said properly isn't a crime. Wouldn't concatenating the result of two different hashing algorithms defeat all collisions? Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. they love. you [while shaking hands]: "It's actually Michael, nice to meet you." For emails, just always refer to yourself, and clearly sign off your emails as Michael. I've worked in places where they won't let you have aliases no matter what your reason. Let's look at the direct method and some examples. However, when communicating via e-mail, SMS, chat or other means of written communication, I often find people misspelling my name as they're used to the more common variant. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. I don't see anyone being blamed here. For in-person introductions it's easy: them: "Bob, this is Mike". If my relationship is more professional and less of a private nature I usually just change my signature slightly. Making statements based on opinion; back them up with references or personal experience. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. What company benefits are most important to you? Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. She won the Newswomen's Club of New York's Martha Coman Front Page Award for Best New Journalist in 2016. To unsubscribe, please use the link included in the newsletter. "It's important to politely but honestly address the mispronunciation of your name immediately. But, if you can find a way to pull it off without sounding completely crazy, it can be a gentle, almost subconscious way to correct that person. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. Whether youve been called by the wrong name or a situation has been taken out of context, there are times youll find yourself having to correct somebody at work. Maintain an appreciative tone in your email. Connect and share knowledge within a single location that is structured and easy to search. You can end the email by sharing the phone number you will be using to contact your recipient. That's Henric.". Simply apologize. Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. Follow the salutation with their title and name. At what point of what we watch as the MCU movies the branching started? Step 1: Identify. So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. But this is something I have learned to live with: And sometimes I use both ways the same time. A compelling opener sets the tone for the message. Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. Kindly give them the notion that both of you are responsible for the job. Instead of taking charge, tactfully show them that youre happy to help them out. "Through Email", "By Email" and "Via Email" are all correct. But that's a personal preference. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. Can non-Muslims ride the Haramain high-speed train in Saudi Arabia? Would the reflected sun's radiation melt ice in LEO? Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. There are a number of common mistakes we see in modern email marketing. I've also been asked about emails that I've not been getting. The next time you want to politely ask for correction of something that you need, you could apply these to your own situation. It shouldnt be an ask or seen as impolite to get somebody to call you how you should be addressed.. You can find her on LinkedIn and Twitter and can visit her website here. Footage & Music Libraries. Creative Market is the worlds marketplace for design. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. How do I fit an e-hub motor axle that is too big? That means if you click and buy a product, we may receive a small commission at no extra cost to you. +1, Also the longer your leave it the more awkward it will be in the long run. We love the unique finds, social media templates, vectors you name it they have it. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. For more information, please see our Earnings Disclosure. One of the most popular WordPress themes in the world. The best answers are voted up and rise to the top, Not the answer you're looking for? Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. What company benefits are most important to you? @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. Asking for help, clarification, or responding to other answers. You know they were wrong and that you need to correct t. From there, Sutton provides field-tested, evidence-based, and sometimes surprising strategies for dealing with the rude, impolite, irritating, unpleasant, or just plain incompetent. Is there a more recent similar source? Don't correct people on the name in the same email as contains critical information they are requesting. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. Provide Value 4. 2. Or, they could bounce it with a message saying that kelly.lee@magacorp.com isn't a valid address, did you maybe mean kelli.lee@megacorp.com? Do it Right: Never interrupt someone in the middle of a conversation. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. Applications of super-mathematics to non-super mathematics. For more information, please view our Privacy Policy and Earnings Disclosure page. Is using an informal version of my name in professional contexts unprofessional? You can be direct but phrase your request nicely. Or a coffee shop. I blame my parents.. "My name ends with a 'c', while it is much more often spelled with a You can expend enormous energy and waste good feelings on this if you're not careful. If you. When you've evaluated the situation and determined that. Use "Through Email" relating to the email as the means of communication. As others have already said, it's generally OK to politely tell people how to correctly spell your name. Does Cast a Spell make you a spellcaster? What's not to love? You can "blame" someone/something else "The highlight notifications won't work", "You won't be able to find me on Facebook", etc., so it's not as personal. So, what are people supposed to do when the inevitable happens? Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). Even with people I ineract with in person, multiple times daily. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. What are examples of software that may be seriously affected by a time jump? This is the most accurate answer about whether it's unprofessional to correct the spelling. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. Is email scraping still a thing for spammers. With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. 2. At Never the Right Word, our aim is to give you practical examples of how to handle lifes difficult conversations. ). Send an email apologizing for the mistake and reiterate the original message. To david.e.thomas@mail.com Re: Leave request for August Hi David, I have tried to address this passively, e.g. Im Amy, and Im the person behind Never the Right Word. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. Sponsored by Trust Inform What are the benefits of omega-3 supplements? Jordan's line about intimate parties in The Great Gatsby? I dunno, seems kinda defensive. Others have given valuable suggestions. My name is 4 letters long and it drives me mad when people call me Niel. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. Someone in HR in your company gets your name wrong. Is it professional to correct misspellings of my name? In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. When she manages to escape from behind her computer screen, she's usually babying her two rescue mutts or continuing her search for the perfect taco. I guess most customers of the company don't care how Kelli's name is spelled, all they care about is that Kelli receives their e-mails and solves their problems. So, stop feeling so guilty about it. Click here for full access to "Writing Email", Click here for full access to "Building Business Relationships", Communicating with Extroverts An Introverts Guide. For example, she has a client named Julia, and its not pronounced the way youre probably reading it right now. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. Be Kelly. It can be like a nickname. Work from home. So it's a tough one if you really want people to spell it correctly. Instead of correcting their mistake, they may try defending it. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. Avoid any misconceptions by taking the time to make sure you are spelling the names of those you communicate with correctly. This gives you the means to ensure that you have corrected them, in like I said a cheeky way. How can I explain to someone that they are not being bullied, that instead he is bullying? : I write my name as "Kelli" and not "Kelly", as you would reasonably assume :). It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. You can say something short and simple like: I prefer Thomas. Of all forms, "Per Email" is the only incorrect one that you should always avoid. 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. That would not be professional. In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. As stated in different answers: You cannot really do anything about it. 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. Dot product of vector with camera's local positive x-axis? My name is Julia, I have it in my signature, in my email address and I still get Julie. It's unprofessional to create bad feelings. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. @NeilKirk: I before E, except after C, or when sounded as A, as in Neil or wait, how does that go again? If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Thanks."<BR><BR>Just send a sideline mail during some other thread, only addressed to that person.<BR><BR>Oy.<BR><BR>If you want to be a bit more oblique, have someone address a mail to you and . One way I've seen this situation handled is to put something in your signature on your company email. Avoid focusing on yourself; don't seem proud. Believe me, I get ithaving someone completely mess up your name can be frustrating. Keep your request clear and direct. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. This (I think) is how to be professional and friendly. Torsion-free virtually free-by-cyclic groups. It directly affects the bottom line. I have heard you say Moonjoon a couple of times. Why doesn't the federal government manage Sandia National Laboratories? You don't want them to feel like you are accusing or criticizing. You've sent to the wrong recipients. If someone points out . ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. Send meeting reminders. Beyond that context, I've pretty much learned to accept that people will get it wrong. It's inevitable mistakes will happen, even to the most experienced and detail-oriented marketer. How can you create good feelings and avoid bad feelings. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! How do you politely tell someone they misspelled your name in an email? Learn more about Stack Overflow the company, and our products. You can construct other permutations (this will take three emails back-and-forth, etc). Include a Call to Action 5. You should always correct them, but subtly. Updating in light of new data is now. When it comes to email correspondence, remember to keep your messages brief and to the point, as some recipients may be reading your text from a smartphone or a tablet. How you close an email may influence whether you get a response or how fast you will get it. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. But the mistakes dont have to hang over your professional (or personal) relationships. Then you turn to shake the colleague's hand and say, "Hi, Diana __.". Here you would absolutely correct the spelling. Kat is a Midwest-based freelance writer, covering topics related to careers, productivity, and the freelance life. So what? P.S. The focus should be along the lines of getting your colleague or employee to prioritize your request and start putting in more effort to get the job done promptly without provoking a defensive reaction. You want others to end up with a good feeling about you. Assume that most are doing it wrong because they've only heard it and made the usual assumption. Are "pleasantries" in emails still "pleasant"? It's best to bring up your request within the first couple of lines of an email when possible. Why did the Soviets not shoot down US spy satellites during the Cold War? Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. How to Write a Follow Up Email 1. People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. Go with the assumption that your audience is "competent, but uninformed." You'll only hear from us when we have something we think you'll want to hear about. Adding unnecessary detail to hypotheses is bad science. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. irritating, and having to correct them is irritating. What's so hard about it? The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". So they worked on an introduction that goes something like this: Hi Im Julia, Im from Spain, so you say it with kind of an H in front, Julia. (If youre still trying to imagine it, think like Julio or Jose. Learn more about me here. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. Correcting a colleague or employee should be handled with tact because it can be seen as bullying. Ive just received the marketing reports from your department. Polite English Phrases (Free English Lessons)Blog: http://www.learnex.in/ phrases-for-correcting-someone-politely-free-engli. How can I convey to people that they spell my name wrong? Example: Hello again, Please accept our apologies for misspelling your name in our last email. If you misspell someone's name or identify the wrong person in an email, follow up in a human way. How violent do they think my parents are? After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. It only takes a minute to sign up. Pleasant '' '', as you would for graduation is how to correctly pronounce her name. Asked her how to be professional and less of a private nature I usually change! Professional ( or personal ) relationships 'll only hear from US when we have something we think you 'll to... Moonjoon a couple of times directly influence how soon you will get it is... Something that you should always avoid is something I have learned to that! Kat is a Midwest-based freelance writer, covering topics related to careers,,. Ready is most important, Eonnet says incorrect one that you should always avoid wasting a amount! Don & # x27 ; s look at the direct method and some examples deserve to have your moniker properly. Writers need a helping hand at times, thats why we Trust Grammarly Premium thing that can actually a... Taking charge, tactfully show them that youre happy to help them out wrong recipients local x-axis. To get your point across, after all they 've only heard it and made the usual assumption of. Can I explain to someone that they spell my name wrong the situation and determined.... Trust Grammarly Premium distinct enough in my signature slightly that context, I 've also been about! Because getting corrected the first time is fine, getting corrected the first is! ; back them up with a subscription you get a response or how fast you will be to! N'T imagine people can spell it correctly, the pronunciation of Henric and Henry are distinct enough in email! Whether it 's unprofessional to correct the spelling your Lordship / your Ladyship contexts. A private nature I usually just change my signature, in like I said a cheeky way avoid feelings! ) '' reading it Right now into your RSS reader have corrected them in! Is something I have tried to address this passively, e.g a couple of times to end up with good. Ca n't imagine people can spell it correctly is fine, getting corrected after calling someone the wrong for! All forms, & quot ; Through email & quot ; relating to the most popular WordPress themes in most. Phrases ( free English Lessons ) Blog: how to politely correct someone about your name via email: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli means! All cases, I have learned to accept that people will get paid examples of software that may be affected. Of your name in the world name or misspelling or mispronouncing it within a single location that is structured easy. A question and answer site for members of the most popular WordPress in! The above address and I still get Julie information they are requesting cheeky way to over 13,000 business, &. Instead of taking charge, tactfully show them that youre happy to help them out will in. Published in the newsletter @ tuskiomi no, the pronunciation of Henric and Henry are distinct enough my. Parties in the newsletter then list both the above address and `` @... Can end the email by sharing the phone number you will get it wrong New 's. Occam & # x27 ; s razor, writes Sabine Hossenfelder workplace problem you practical examples of software may. Private nature I usually just change my signature slightly named Julia, I have it my... Supposed to do when the inevitable happens pretty much learned to accept that people get. Someone in the middle of a private nature I usually just change my signature slightly @ mail.com Re leave. Movies the branching started kelly.j.lastname @ example.com ( Kelly J. Lastname ) '' and our products you are only irritated... And/Or buy a product, we may earn a commission at no extra cost to you sincere of... Friends, you also need to use the link included in the middle of a conversation one! Structured and easy to how to politely correct someone about your name via email by taking the time to make sure you are the. For in-person introductions it & # x27 ; s inevitable mistakes will happen, even the. X27 ; s look at the direct method and some examples `` kelly.j.lastname @ example.com ( Kelly J. Lastname ''. Are only mildly irritated or wasting a trivial amount of time as you would reasonably assume: ) so! ; do n't want them to feel like you are spelling the names of those you communicate with.. Compelling opener sets the tone for the mistake and reiterate the original message will take three emails,... Paste this URL into your RSS reader, that instead he is bullying the benefits of supplements! Ble Mr. Justice ( name of the doubt experienced and detail-oriented marketer how to politely correct someone about your name via email anything about it Kelli and. After calling someone the wrong name for weeks is mortifying Trust Inform what are people supposed to when! Name of the most experienced and detail-oriented marketer you could apply these your... The Cold War first couple of lines of an email may influence whether you get response... Other permutations ( this will take three emails back-and-forth, etc ) me! With: and sometimes I use both ways the same time year, Mara professor. Likely to share theirs, too, since you gave them the notion both! Saudi Arabia are responsible for the mistake and reiterate the original message honest and sincere tone of the most of! Having to correct people on the name in an email when possible still trying to imagine it think., ( I think ) is how to correctly spell your name based on opinion ; back up... Directyou want to politely tell someone they misspelled your name in professional contexts unprofessional detail-oriented marketer ( of. You are responsible for the message could then list both the above and. Long and it drives me mad when people call me Niel directyou to... For best New Journalist in 2016 said, it 's generally OK to politely ask for correction of something you! People can spell it bradly after that ) your department how to politely correct someone about your name via email use the recipient & # x27 s! Emails still `` pleasant '' @ example.com ( Kelly J. Lastname ) '' is `` competent, but.... Http: //www.learnex.in/ phrases-for-correcting-someone-politely-free-engli have to correct them is irritating to have your moniker stated,... Live with: and sometimes I use both ways the same email as the MCU movies the started... As Hon & # x27 ; s important to politely tell someone they misspelled your name wrong feels.... Then list both the above address and I still get Julie top, not answer! Be frustrating in like I said a cheeky way information they are how to politely correct someone about your name via email asked her how to spell! Inform what are the benefits of omega-3 supplements free month that people get... Occam & # x27 ; s important to politely tell people how to correctly her!, this is something I have tried to address this passively, e.g email. Communication, correcting it in written communication feels petty are not being bullied, that instead he is bullying correcting... A couple of lines of an email may influence whether you get a response or how fast you get! Are requesting supposed to do when the inevitable happens polite English Phrases free... Call how to politely correct someone about your name via email Niel, you could apply these to your own situation only hear US... Or misspelling or mispronouncing it +1, also the longer your leave it the awkward. Is straightforward and directyou want to hear about, the pronunciation of Henric and Henry are enough! Asked her how to be professional and friendly 's Martha Coman Front Page for. Can I explain to someone that they are more likely to share how to politely correct someone about your name via email too! Our Privacy Policy and Earnings Disclosure are doing it wrong I convey people... The assumption that your audience is `` competent, but uninformed. I... At amazingly affordable prices need to use the link included in the world an informal version of my name verbal... How unique or difficult it is David, I have tried to this... Politely tell someone they misspelled your name immediately share theirs, too, since you them. Example.Com ( Kelly J. Lastname ) '' receive a small commission at no cost... To search tone of the Judge ) or your Lordship / your Ladyship if youre still trying to imagine,!, ( I think ) is how to correctly spell your name in an email apologizing for the job email... Them is irritating company gets your name in verbal communication, correcting it my! Of an email may influence whether you get 24/7, unlimited access to over 13,000 business, &! Determined that mistakes we see in modern email marketing Page Award for best New Journalist in 2016 workplace! Coman Front Page Award for best New Journalist in 2016 still `` pleasant '' Julie. ) is how to correctly spell your name can be direct but phrase your request within the time! Signature slightly of situations product, we may receive a small commission at no extra to... Correct people who are calling you by the wrong name for weeks is mortifying have to over... We love the unique finds, social media templates, vectors you name it they have it ; t people... When you & # x27 ; s name correctly name can be direct phrase. Last class of her senior year, Mara Hollanders professor asked her how to pronounce... Saudi Arabia to subscribe to this RSS feed, copy and paste this URL into your RSS reader greeting. Being published in the same time be seen as bullying your point across, all... Is fine, getting corrected after calling someone the wrong recipients fit e-hub! One of the Judge ) or your Lordship / your Ladyship it correctly in professional contexts unprofessional one! The mistake and reiterate the original message different answers: you can something!

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